Privacy

INFORMATION

INFORMATION GATHERED DIRECTLY OR INDIRECTLY

Data related to your profile can be collected directly or indirectly. You will provide us with direct information when subscribing to our newsletters, enrolling in our events, sending us a job application or contacting us for a specific query.

We may collect data from you in various ways :

– by our use of cookies (see below),

– during the course of your use of this website (including, without limitation, all material you send or upload to this website or to an e-mail address given on this website, and

– when we request further information from you from time to time following on from any contact you have made with us through this website.

Some of it will inevitably include personal data about you. This Privacy Policy describes how we fulfil our obligations under applicable data protection laws. This Privacy Policy is in accordance with the Data Protection Directive 95/46/EC and the respective national Data Protection Laws implementing the Directive.

USE OF COOKIES

A cookie is a tiny element of data that a website can send to your computer’s browser so that this computer will be recognized by the site on your return. Cookies allow our web server to recognize your computer on connection to our website, which in turn allows the server to make downloading of pages faster than on first viewing. In addition, cookies may also be used by us to establish statistics about the use of this website by Internet users by gathering and analyzing data such as: most visited pages, time spent by users on each page, site performance, etc. By collecting and using such data, we hope to improve the quality of the site.

The data collected by our servers and/or through cookies that that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above.

Navigation data about site viewers is automatically collected by our servers. If you do not wish to have this navigation data collected, we recommend that you do not use this website.

You can also set your browser to block the recording of cookies on your hard drive to minimize the amount of data that may be collected about your navigation on this site. The browser on your computer can be set to notify you when a cookie is being recorded on your computer’s hard drive. Most browsers can also be set to keep cookies from being recorded on your computer. However, for optimal use of this website, we recommend that you do not block the recording of cookies on your computer.

All OPEXIA servers and computer systems are protected from outside intrusions. As a result, all data that may be collected about site viewers through the use of cookies will be protected from unauthorised access.

We may at some stage use cookies to identify users when they visit this website to use personalized services. In such circumstances these cookies may be kept on the hard drive of your computer following closure of the web browser. Cookies used in connection with such services enable us to build up a profile of our users and to develop personalized versions of this website.

You may choose to not receive a cookie file by enabling your web browser to refuse cookies. The procedure for refusal of cookies may vary for different software products. Please check with your internet browser software help or your software supplier if you wish to refuse cookies.

USE OF THE INFORMATION

We will use user data we collect from you only for the following purposes:

1.To provide this website to you

We will use user data to provide and improve this website and to enable us to deal with any queries you have about this website and to notify you of any changes to this website.

2.To include user data in anonymous statistics

We may provide anonymous statistics about our users and related usage information to reputable third parties, but these statistics will not enable any third party to identify individuals or individual businesses.

3.To provide you with information you have requested

We will use user data to provide you with information and brochures you have requested through this website.

4.Marketing Activities

If you have already registered to receive marketing materials from us in paper and/or electronic form, we may use your data in order to send you in electronic and/or paper form marketing and other materials relating to OPEXIA, its products and/or services.

Should you wish not to receive such information, please contact us or send an email to info@opexia.lu.

5.To consider any recruitment application or curriculum vitae you submit through this website

If you submit user data (including personal data and sensitive personal data) to us via the Employment section of this website or to an e-mail address specified in the Employment section for applying for a job advertised at OPEXIA, we will process such user data solely for the purposes of considering applications and recruitment. Such user data will not be used for marketing purposes. Marketing materials will only be sent to you in accordance with paragraphs 3. and 4. above.

6.If OPEXIA re-organizes or transfers its business, ceases to trade or goes insolvent

OPEXIA may at some stage re-organize or transfer all or part of its business. This may result in the transfer of your data to new entities (which will be subsidiaries or affiliates of OPEXIA) or third parties through which the whole or part of the business of OPEXIA will be carried out.

If OPEXIA ceases to trade, or becomes insolvent, enters into receivership or any similar or equivalent event occurs, those acting on behalf of OPEXIA may sell the business or parts of it to a third party, in fulfillment of legal or business requirements. This may result in the transfer of your data to a third party through which the business or parts of it will be carried out.

In circumstances where the business of OPEXIA or parts of it are transferred to a third party as described above, we shall use reasonable means to contact you in advance of us disclosing your data to that third party, but you acknowledge that this might not be technically or commercially feasible in all the circumstances.

7.Consent

By continuing to use this website and by providing any personal data (including sensitive personal data) to us via this website or e-mail addresses provided on this website, you are consenting to our use of your personal data as set out in this Privacy Policy. Please do not send us any personal data if you do not want that information to be used by us in this manner.

SHARING OF THE INFORMATION

SHARING OF THE INFORMATION WITH THIRD PARTIES

OPEXIA shares the information gathered directly or indirectly only with its affiliates: the information is not communicated or sold to third parties, unless these parties are involved in the delivery of a service that you have requested, for example, a conference agency. In addition this information may be communicated by OPEXIA to third parties when the latter are involved in the statistical analysis of the web-site.

In order to provide this website we may need to transfer user data to locations outside the jurisdiction in which you are viewing this website and process user data outside the user jurisdiction. If the user jurisdiction is within the European Economic Area please note that such transfers and processing of user data may be in locations outside the EEA. Any data sent or uploaded by you may be accessible in jurisdictions outside the user jurisdiction (including outside the EEA). The level of data protection offered in such jurisdictions may be less than that offered within the user jurisdiction or (as the case may be) within the EEA.

User data may be controlled and processed by any of OPEXIA’s offices, some of which are outside the EEA. The location of our offices may change from time to time and OPEXIA may acquire offices in any number of countries or territories at any time, any one or more of which may act as controllers of and/or process user data.

By continuing to use this website and by providing any personal data (including sensitive personal data) to us via this website or e-mail addresses provided on this website, you are consenting to such transfers, provided that they are in accordance with the purposes set out above and elsewhere in the Legal Notices. Please do not send us any personal data if you do not consent to the transfer of this information to locations outside the user jurisdiction (including, if applicable, outside the EEA).

SENSITIVE PERSONAL DATA

Sensitive data comprises personal identity numbers, racial or ethnic origin, nationality, religious or moral beliefs, political opinions, memberships of a trade or professional association, property matters, criminal records, mental health or sexual life as defined in European and other local privacy laws. OPEXIA does not collect such data: however, by providing us incidentally with sensitive personal data, you consent us using this data.

DATA ACCESS

ACCESS TO YOUR OWN DATA

You can have access to the data that we have collected with respect to your profile. To receive such information, please contact us by sending an email to info@opexia.lu.

DATA SECURITY

OPEXIA employs all the generally accepted standards available to avoid loss, misuse, alteration or destruction of the data that we store. However, we cannot guarantee that such policy is respected by other web-sites to which you may have accessed through the present web-site.

CHANGES TO OUR PRIVACY POLICY

OPEXIA reserves the right to amend or change this privacy policy at any time and for any reason. Nothing contained herein is intended to create a contract or an agreement between any user and OPEXIA.

CHILDREN’S PRIVACY POLICY

OPEXIA understands the importance of protecting children’s privacy: to this extent this web-site is not designed or intended to be addressed to children younger than 13 years of age. OPEXIA does not collect or store information related to children under the age of 13.

HOW TO CONTACT US

For any query related to our privacy policy please do not hesitate to contact us by sending an email to info@opexia.lu.